BRINGING A GROUP?

Planning a trip like Winter Ramp can feel like a lot: the money, the rooms, the rides, the parents, the paperwork. This guide is here to carry the planning weight with you. It lays out every step, so you know what to do next. Follow the steps, and you'll arrive in Atlanta with a group of students positioned for an encounter with God.


STEP

BY STEP

GUIDE

  • 1. Gather Interest from your Youth Group

    Here are a few of our ideas, but feel free to add your own!

    • Show one of our Winter Ramp Promo Videos 
    • Post flyers at your church and in your youth meeting space
    • Host a parents + students meeting
    • Are you near Hamilton, Alabama? Reach out to events@theramp.org to host some of our team members at your youth service. 
    • We made a Google Form sign-up sheet for your youth group, so you don’t have to! It’s easy to use, and all your students’ information will come directly to you. Follow the instructions on the form to make it your own!

  • 2. Register Your Group

    Visit theramp.org/winterramp and click “REGISTER.” Our online registration system will walk you through the process. If you have any questions or would prefer to register over the phone, call our office Monday through Friday from 8 a.m. to 4 p.m. Central at (205) 921-0909. We are happy to help!

  • 3. Plan Your Travel

    Lodging

    Worship with Wonders Church is located in Powder Springs, GA. There are many hotels within a reasonable driving distance. Here is a list of cities surrounding the venue: Lost Mountain, Austell, Mableton, Lithia Springs and Douglasville. 


    Transportation

    Transportation looks different for every group, so start with how many people are going and how far you're coming from. Then price options: church vans, rental vans, charter bus, or parent drivers. Remember to map out the route and preplan your food and rest stops to arrive in Atlanta in time for check-in. If you’re unsure, call our office Monday through Friday from 8 am to 4 pm Central at (205) 921-0909, and we'll help you think it through.


  • 4. Make a Budget and Fundraise!

    Building a Budget

    Figure out what one student costs: registration ($35 with a Standard Ticket or $0 with a Sponsored Ticket), plus their share of the hotel (total room cost divided by the number of people sharing it), their share of transportation, food, and a little for trip extras like snacks or an emergency buffer. Add those up and you have your total per student. Remember to give each family a dollar amount and a due date. 


    Fundraising Ideas

    • Sponsor a student — Invite your church family to sponsor a student by sharing the budgeted cost per student

    • Love offering — Ask your church’s leadership for one designated youth-trip offering and share a simple trip vision.

    • Car wash — Choose a visible location, make fun signs, and create the most classic youth group memories!

    • Bake sale — With the holiday season on the horizon, people could use some desserts on the ready!

    • Letter campaign — Each student writes 10 personal letters to family or friends with the exact goal and deadline.

    • Odd jobs day — Offer yard work, cleaning, moving help, or seasonal jobs. 

    • Food truck fundraisers — Many local food trucks offer fundraising opportunities by selling tickets and sharing a portion of the profits with the organization.

    • Pizza Hut — team up with your local Pizza Hut to determine a fundraising day where your group receives a code anyone around the nation can use to direct a portion of the sales to your organization. Click here for more information.


  • 5. Prepare Your Group

    Let’s pray together! Join us in prayer and fasting as we lead up to Winter Ramp. Invite parents, pastors, youth leaders, and students to join in intentional times of corporate prayer. Believe with us for supernatural encounters with God for each student, life-changing experiences that break the cycles of addiction and sin, and for the room to be filled with true hunger for God!


    We are also busy planning and preparing to be with you for Winter Ramp in Atlanta. Remember to reach out to us if there is anything we can do to help you plan your trip. You can reach us at (205)921-0909 Monday through Friday from 8am-4pm CST. We can’t wait to see you there!